A Complete Guide to ESIC Registration for Employers

ESIC online registration makes it mandatory as a requirement for some particular businesses in India. ESIC (Employees State Insurance Corporation) registration gives many social security scheme with benefits for the employees which can be medical care, sickness benefits, maternity benefits and more. The welfare and security of employees are of prime importance in any thriving business, in India, the Employees State Insurance Corporation (ESIC) plays an important role in protecting the interest of workers by providing them a safety net of benefits. ESIC registration is a mandate for certain businesses and it is essential to understand and complete the process to ensure both well being and legal compliance of the employees.

Understanding ESIC Registration:-

What is ESIC?

The Employee’s State Insurance Corporation is an organisation which provides various benefits to employees in regard with social security. It can include medical care, sickness benefits, maternity benefits and much more. ESIC applies to the employees in some establishment and factories making it an important part of labour laws in India.

Who Needs to Register?

Any business which has more than 10 or more employees in some cases it could be 20 or more and where monthly payment is below a particular limit require to register for the ESIC Online Registration Process. Its much crucial to see whether your business falls under this criteria before proceeding with the registration process.

“5 easy steps on how to register your company with ESIC”

SIC portal login page

1. Log in to the ESIC portal:- The portal could be find on the ESIC website. Once you have logged in you need to fill out the employer registration form. This form requires to provide information about the company which can include name, address and contact information. You will be require provide information about the employees which could include names,addresses and date of birth.
2. Pay the registration fee:- For 10 employees the registration fee is 100 Rs. For every additional employee Rs.25 fee is charged. It can paid online or through mail.
3. Submit the form:- Once the form is filled and fees are paid you can submit this application online. Now, ESIC will review this application and send you a registration letter within 15 days.
4. Get your employees enrolled:- This scheme could be enrolled by you once you have received the registration letter from the employees. Now, you have to submit the details to the ESIC office.
5. Make your ESIC contributions:- The ESIC will require monthly employer contributions. These contributions provide fund to the social security benefits given to the employees.

Here are some of the benefits of ESIC registration for Employees:-

• Employees are covered with ESIC health insurance. They will be able to get medical treatment at ESIC hospitals and clinics.
• Employees are entitled for maternity benefits. This includes paid leave and cash assistance for pregnant women.
• Employees are entitled for disablement benefits. An injured or disabled employee receives a lump sum payment or monthly pension.
• Employers are eligible for a government subsidy for their ESIC contributions. This can help to reduce the cost of providing social security benefits to employees.

An employer with 10 or more employees, needs to register with ESIC. The registration process is simple and the benefits are significant.

Navigating the ESIC Registration Process:-

Step 1: Determine Eligibility

The first step in the ESIC registration process is to see whether your business meets the eligibility criteria. Ensuring that you have the adequate no. of employees and their monthly wages/daily wages are within the specified limit with the state laws.

Step 2: Prepare Required Documents

Providing the relevant document which include the proof of address, employee’s detail, PAN/Aadhar card of owners/directors, registration certificate, bank account details and a canceled cheque/bank statement.

Step 3: Online Registration

You can visit the ESIC portal and create an account if you don’t have any.

Step 4: Fill in the ESIC Form

Upon filling the Employer Registration Form with the accurate information. It requires all the details of the business, its address and the number of employees.

Step 5: Upload Documents

Scan and Upload all the required documents . Ensuring that the documents are clear and legit for avoiding any delays to process the application.

Gather the necessary documents, including:

• Proof of address (e.g., rent agreement or utility bill)
• List of employees and their details (name, date of birth, monthly salary details, etc.)
• PAN card and Aadhar card of the business owner/partners/directors
• Registration certificate of the business entity (Partnership Deed, Certificate of Incorporation, etc.)
• Bank account details of the company
• Canceled cheque or bank statement

Step 6: Submit the Application

Fill the form, upload the documents then submit the application. Lastly pay a nominal fees accordingly.

Step 7: Acknowledgment

Once this application is submitted, you will get an acknowledgement in a 17-digit registration number (ESIC code). This code is needed for all future correspondence and payments related to ESIC and will act as a Certificate of Registration.

Step 8: Inspection

ESIC official could inspect the business premises for verifying the details given in the application.

Step 9: ESIC Card

Your employees will now receive an ESIC card once the verification is successful. These cards help in getting medical benefits and many more.

Step 10: Monthly Contribution

The employer requires to deduct the employee’s contributions towards ESIC from their monthly salary as per the contribution rates and deposit it in the ESIC department. The ESIC portal provides option for monthly contributions.

Step 11: Compliance

Ensuring ongoing compliance with the ESIC regulations. It includes updating any employee details, submitting contribution reports and renewing the registration as needed.

Conclusion

ESIC registration is not only a legal requirement, but a commitment for the well being of the employees. By doing the right ESIC registration an employer not only ensures compliance but contributes to a better, safer and secure work environment in the business.

Once informed follow the proper guidelines carefully for a smooth ESIC registration process. Prioritizing the employee’s welfare will not only fulfill the legal obligations but also create a healthier and more productive workforce. Incorporating these steps into the business plan you’ll find that ESIC registration while initially daunting is much crucial step towards ensuring that the prosperity and security of your orgnisation and its employees.